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Archive user data automatically as part of your offboarding workflow
By automating the archival of user data by including it as a step in your automated offboarding workflow, you can eliminate any chance of wasting licences on retired users.
By using CloudM's offboarding workflows in sync with it's automated archival, you can revoke user access, migrate emails and free up a licenses automatically, whilst being safe in the knowledge that your data will be kept secure, searchable and restorable whenever needed.
Create somewhere to store your archived data so that you have full control over it. CloudM doesn’t store any data, but gives you a simple way to view, delete or restore it to your live domain.
Create and assign a custom role to view and use the Archive features in the CloudM Platform, exactly as you would for email signature management or managing users, giving you total control over which users can restore archived data or set a retention policy.
The next step is to connect your newly created Cloud Storage to the CloudM Platform. It’s quick and easy, requiring only a few details about your storage bucket, and includes a connection test to ensure that everything has been configured correctly.
This is the exciting bit – automating the archiving of your user data as part of an offboarding workflow. Just add the step onto your existing policies, allowing you to decide which Organizational Units or Smart Teams archiving applies to. Then, offboard a user as normal.
Thomas Erasmus, IT Manager
“You can easily forget you’re paying licenses of retired users, but CloudM irons out those problems. I really can't put into words how much this helps me! The product is really magnificent.”