CloudM + Okta

Manage your joiners, movers and leavers effectively with this powerful user lifecycle management solution for Office 365 and G Suite.

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Power Productivity. Maximize security. Control Costs.


Every business has a continuous cycle of joiners, movers and leavers, causing ever-changing access requirements for your users. Managing that manually can often be time-consuming and prone to human error, putting the security and productivity of organizations at risk. A user lifecycle management system makes life simple, secure, and streamlined.

CloudM & Okta have partnered up to provide a powerful and comprehensive user lifecycle management solution with smart automation for managing your user lifecycle from start to finish for Office 365 and G Suite.

From the elimination of repetitive tasks, the reduction of license creep and improved data compliance, CloudM & Okta can help keep your business moving for all of your users without additional time, budget or security concerns.



Identity & Access
Management


SSO / MFA / Provisioning /
Deprovisioning



Continuous Listening
& Policy Remediation


Policies / Entitlement / Settings /
Email Signature / Data Migration

Smart Onboarding

Providing new joiners with access to the right resources from day one is key to increasing productivity and improving your onboarding experience.

Okta initiates user provisioning and CloudM ensures the correct access to folders, files, calendars and the correct email signature for the duration of employment.

Seamless offboarding

Retention of user data whilst deprovisioning leaver accounts delivers business continuity, security and compliance.

When a leaver is triggered by Okta Universal Directory, CloudM automatically reassigns contacts and calendar appointments.

CloudM also uses its market leading migration technology to migrate files and email through an automated workflow.

Control your license costs

The cost of your productivity suite can easily spiral if it isn’t managed effectively. However, without a way to offboard a leaver’s data, removing old or unwanted licenses is difficult. A user lifecycle management system helps you manage that cost easily.

When a leaver is triggered by Okta, CloudM uses automated workflows to migrate former employee data to a safe and secure place.

Once the workflow is complete, you can release your Office 365 and G Suite licenses to reduce the overall cost of your productivity suite, while safe in the knowledge that their data has been retained.

CloudM’s smart offboarding process also alleviates the need for Google or Microsoft former employee licenses, which can save organizations a significant amount of money year after year.

Collaborate with Colleague using the CloudM People Finder

Okta unfortunately doesn't have a method for Okta users to natively access the wealth of information within the Okta Universal Directory, and they realised that this was becoming a problem for some of their customers.

CloudM have partnered with Okta to develop the CloudM People Finder - a free, standalone application, available to Okta administrators to install from the Okta Integration Network, that allows any Okta user to search for people across their organization, using information stored within the Okta Universal Directory (UD).

Additionally, as users need to login and authenticate through Okta, you can be safe in the knowledge that your employee contact details can only be accessed by members of your organization.View the CloudM People Finder on the Okta Integration Network.


Automate everything

Work smarter to save time. Automate onboarding, offboarding and everything in between. Set up workflows for permissions, policies and processes, all from one place. A truly unique user lifecycle management system.

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