Every business has a continuous cycle of joiners, movers and leavers, causing ever-changing access requirements for your users. Managing that manually can often be time-consuming and prone to human error, putting the security and productivity of organizations at risk. A user lifecycle management system makes life simple, secure, and streamlined.
CloudM & Okta have partnered up to provide a powerful and comprehensive user lifecycle management solution with smart automation for managing your user lifecycle from start to finish for Office 365 and G Suite.
From the elimination of repetitive tasks, the reduction of license creep and improved data compliance, CloudM & Okta can help keep your business moving for all of your users without additional time, budget or security concerns.
Identity & Access
SSO / MFA / Provisioning /
& Policy Remediation
Policies / Entitlement / Settings /
Email Signature / Data Migration
Providing new joiners with access to the right resources from day one is key to increasing productivity and improving your onboarding experience.
Okta initiates user provisioning and CloudM ensures the correct access to folders, files, calendars and the correct email signature for the duration of employment.
Retention of user data whilst deprovisioning leaver accounts delivers business continuity, security and compliance.
When a leaver is triggered by Okta Universal Directory, CloudM automatically reassigns contacts and calendar appointments.
CloudM also uses its market leading migration technology to migrate files and email through an automated workflow.
The cost of your productivity suite can easily spiral if it isn’t managed effectively. However, without a way to offboard a leaver’s data, removing old or unwanted licenses is difficult. A user lifecycle management system helps you manage that cost easily.
When a leaver is triggered by Okta, CloudM uses automated workflows to migrate former employee data to a safe and secure place.
Once the workflow is complete, you can release your Office 365 and G Suite licenses to reduce the overall cost of your productivity suite, while safe in the knowledge that their data has been retained.
CloudM’s smart offboarding process also alleviates the need for Google or Microsoft former employee licenses, which can save organizations a significant amount of money year after year.
Okta unfortunately doesn't have a method for Okta users to natively access the wealth of information within the Okta Universal Directory, and they realised that this was becoming a problem for some of their customers.
CloudM have partnered with Okta to develop the CloudM People Finder - a free, standalone application, available to Okta administrators to install from the Okta Integration Network, that allows any Okta user to search for people across their organization, using information stored within the Okta Universal Directory (UD).
Additionally, as users need to login and authenticate through Okta, you can be safe in the knowledge that your employee contact details can only be accessed by members of your organization.View the CloudM People Finder on the Okta Integration Network.
Work smarter to save time. Automate onboarding, offboarding and everything in between. Set up workflows for permissions, policies and processes, all from one place. A truly unique user lifecycle management system.
Find out why our customers and partners love us.
"We opted for a Managed Migration to be completed over a school break. Once the CloudM Migrate tool was configured, the process was a breeze. Our test users were migrated quickly and completely. The full migration of 110 accounts was completed well ahead of schedule in a mere 48 hours. Our engineer and the support team were helpful in ensuring a smooth transition from GroupWise to Gmail."
Education Technology Director River Grove School
Since introducing the product, their organization hasn’t changed massively, but that’s kind of the point. Email signature changes run seamlessly in the background and can be made without involving every member of staff in the process. Alleviating pressure in SaaS management has lifted a huge burden so the team can focus on what they do best.
Chief Technical Officer Mirriad
"I managed to migrate from a locked-down, secure, 3rd-party Hosted Exchange server to our Office 365 tenant with a 99.99% success rate, with the only failings being historic recurring calendar appointments containing email accounts belonging to staff who no longer work here, and therefore did not exist in our Office 365 tenant. I will for sure be recommending CloudM Migrate to everyone I know who needs to perform a migration."
Technology and Information Systems Manager Henley Investment Management Ltd
"As a rapidly growing business, CloudM Migrate (Hosted) has offered AppSmart a different option for completing migration projects. With no complicated setup required, CloudM Migrate (Hosted) lets us complete smaller migrations easily and quickly, whilst delighting our customers.
Over the years we have come to expect great things from CloudM, and CloudM Migrate (Hosted) is just another example of their desire to provide innovative migration technology."
“You can see this is a product that CloudM are serious about developing and they’re adding great features to it all the time. They’re really focused on customer feedback and coupled with their own knowledge you have a product which is full of useful and relevant functionality, unlike some of the other products in the market.”
Head of I.T. Bruntwood
"The reliability and granular control of CloudM Migrate coupled with the expert support team and fast response to issues has kept both our team and our customers exceptionally happy."
Chief Cloud Architect Amplified IT
"Setting up CloudM Manage was a breeze and very easy to configure. I love that I can set access levels as to what information users can edit by OU or by individuals. This meant I could designate HR with the rights to change nearly all features of a user's profile, while restricting the user rights to their own profile."
Systems & Network Engineer University of Maryland, Robert H. Smith School of Business, USA
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