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Email Signature Management
Create and manage your company's email signatures for Microsoft 365 and Google Workspace
We’ve all been there. A new starter without an email signature, a recently promoted employee with their old job title - it doesn’t send a good signal to customers and suppliers. And changing them isn’t always easy either, it can tie up your IT admin team and leave people waiting for support tickets to be resolved before they can get started. All of this can be automated within CloudM's email signature management solutions. Give your people the tools they need to contribute, and rest easy knowing that your brand is unified across the board.
We've designed an email signature management solution that is simple to configure, works across desktop and mobile, integrates with CloudM Smart Teams to automatically allocate signatures for joiners, movers and leavers, and doesn't require emails to be routed through a 3rd party vendor.
Key Features of CloudM's Email Signature Management Solution
Easily configure for desktop & mobile
Be confident that your signature design works on any device of any size. Drag and drop the same signature, or create multiple versions for different groups.
No need to route through a 3rd party
Simplify the process and avoid the need to route your custom signatures through a 3rd party server. Utilize CloudM for reliability, simplicity, and security.
Delegate role based access controls
Provide flexibility to key stakeholders and reduce demand on your IT team, by delegating the power to edit and assign signatures to individual users or departments.
Signatures assigned automatically
Once signatures have been configured for each department, team or project, CloudM's Smart Teams automatically assign them for any joiners, movers or leavers.
Schedule email campaigns
Our tool allows you to combine your email signature with scheduling, allowing for different campaigns to automatically start whenever you want it.
Pick from your template library
Create and save unlimited templates to your gallery, to be used across individuals, teams, departments and projects.
What You Can Manage
Want a closer look?
Automate Even More
Interested in CloudM's Manage capabilities? Request a demo with our team
Explore Our Email Signature Case Studies & Resource Articles
You're in good company
Over 68 million migrations. In 107 countries. Across the globe.
Some of the world's biggest brands use CloudM to unlock the potential of cloud productivity.
Don't just take our word for it...
Find out why our customers and partners love us.
Everybody had a different email signature, I really wanted a central management platform for everyone's email signatures, to make sure everybody had the same layout. We were explaining the problem to our supplier, and they told us about CloudM, a clever tool they used to manage their email signatures, and I instantly wanted the same! We had a demo and it was a no-brainer after that. It was exactly what we needed.
Mario Nadorzza - IT Infrastructure Manager E-MAX
Originally what attracted me to the product was looking for a system that could do automated signatures and CloudM was the only one available at the time, I truly saw them as innovators in this space. It really gives advanced and non-advanced users a lot of functionality - I often bring up html code if the drag and drop system isn't of the email signature which you don’t get in a lot of other solutions - so you can design the email signature exactly how you want it, so it gives both advanced and novice users a chance to enjoy the system.
We change our signatures over Christmas to have a seasonal feel - it’s brilliant because you can literally do that overnight - it’s a great tool for keeping our clients informed and for us to reach out to our customers.
Thomas Erasmus - IT Manager InZone Industries
I started looking for something similar that worked with Google, and I checked out a few options for a while. But CloudM‘s email function kept coming out on top, it just seemed so easy, and the potential was there to use other features included in the platform beyond just email signature management. But that’s where we started, it was a beautiful thing, very easy to edit, and to change.
Angel Quinones - Office Experience Manager Digital Remedy
CloudM offered a solution that automatically manages signatures for hundreds of people in the organisation, all over the world. It also adds new starters and removes leavers. It’s a ‘set up and forget about it’ kind of thing, so we save a lot of time. I’m not sure what we’d do without it.
David Murtagh - Head of IT Brown Bag Films
Firstly, I knew we were going to stick with it, because it was useful in making changes to Gmail accounts like adding signatures, aliases, and out-of-office messages. That saved us time as we didn’t need to wait for an employee to have five minutes, so we could take over their screen and solve a problem for them. But secondly, when I was doing my product selection and checking out competitors, I came across the list of things we weren’t doing with CloudM. I couldn’t find another product which did email archiving as well, but this led me to discover the onboarding and offboarding processes in the software. It was taking me 45 minutes to onboard or offboard a user at that time, and with the growth we were experiencing, I was running out of hours in the day.
Hassan Mansoor - Dennis Publishing
All signatures are centrally managed, and automatically updated with just the click of a button. If there are seasonal sales and marketing messages, events promotions, and much more, this is centrally managed in CloudM with no need for internal employee communication or manual updating across a widespread workforce. It really is a useful tool that’s improved our processes, and saved me so much valuable time.
Fabrizo - IT Manager Noberasco
Managing signatures has been a big thing for us, our marketing and sales teams have utilized it and can easily update with relevant marketing and sales messaging. This in the past was a manual process for us where we’d often have to push back due to time constraints, but now we’re quite open to helping as it’s a simple process, something we could change every day if we wanted to!
Kieran O'Callaghan - IT Manager Poppulo
“All of our users had completely different signatures and some of them had no signature at all. I wanted to find a solution that would allow me to choose a standard signature and assign it automatically to our Google accounts. CloudM has worked perfectly for us in this manner.”
Brian Rodgers - MIS Supervisor at Central Flying Service Central Flying Service
Since introducing the product, their organization hasn’t changed massively, but that’s kind of the point. Email signature changes run seamlessly in the background and can be made without involving every member of staff in the process. Alleviating pressure in SaaS management has lifted a huge burden so the team can focus on what they do best.
Tim Harris - Chief Technical Officer Mirriad
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