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Promotional image for CloudM which shows an example offboarding workflow that can by modified by drag and drop.

Google Workspace onboarding and offboarding automation

Govern every stage of the user lifecycle, from joiner to leaver

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Trusted by over 80,000 customers worldwide

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CloudM Automate delivers policy-driven onboarding and offboarding automation while controlling the full user and data lifecycle in Google Workspace. Replace scripts and manual workflows with a single, auditable control plane.
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Onboarding and offboarding automation across the user lifecycle

CloudM Automate transforms Day 2 operations from manual oversight into governed automation with zero-touch onboarding and immediate offboarding.

Zero-touch onboarding

Automate core onboarding steps so users are granted the right access and configuration before they ever log in, with no manual intervention.

Dynamic user groups and workflow triggers apply:

  • Licenses
  • Groups and roles
  • Permissions
  • Security policies

This eliminates error-prone manual setup and ensures every new user is provisioned correctly, every time.

Immediate offboarding

Offboarding is one of the most operationally sensitive moments in the user lifecycle, and one of the easiest places for gaps to form.

Delayed offboarding introduces immediate risk:

  • Stale access to sensitive apps
  • Credentials still active
  • Data left exposed

With CloudM Automate, offboarding workflows trigger instantly when a user leaves your organization, revoking access, reassigning data, and reclaiming licenses as a single governed process.

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Lifecycle governance, not just automation

CloudM Automate treats every user as an operational state with enforced, policy-driven outcomes, not scripts or checklists.

Joiner > Mover > Leaver > Inactive

For each state, policies execute automatically and consistently, the same way every time.

See the lifecycle engine in action

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Unlock operational control across your workspace

Lifecycle-driven onboarding and offboarding automation delivers measurable operational wins across Google Workspace:

CloudM Automate transforms Day 2 operations from manual oversight into governed automation.

  • Zero-touch onboarding so users are provisioned, licensed, and configured correctly from day one
  • Immediate, policy-driven offboarding that removes access and reclaims licenses in minutes
  • Consistent joiner, mover, and leaver workflows that eliminate missed steps and human error

  • Automated license allocation and reclamation to prevent unnecessary spend
  • Centralized visibility into lifecycle activity through a single administrative control plane
  • Reduced script dependency, eliminating break-fix maintenance and undocumented processes

  • Lower admin workload, freeing IT teams to focus on strategic initiatives
  • Stronger security posture with governed access enforcement
  • Improved compliance readiness through repeatable, auditable workflows

CloudM Automate enables you to automate these manual, repetitive tasks to avoid mistakes, save time and control costs.

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A single control plane for user lifecycle tasks

CloudM Automate unifies your critical user governance needs, with:

Policy-driven workflows

Create reusable lifecycle workflows that run consistently, reducing admin overhead and removing human error.

Visibility and control

Monitor the progress and health of onboarding/offboarding workflows in a centralized dashboard with actionable insights and reporting.

Dynamic user groups

Smart Teams and dynamic enrollments ensure access, and policies follow the user’s lifecycle state automatically.

License governance

Reclaim, reassign, and optimize licenses as part of lifecycle workflows.

Testimonial Background

“We’re utilizing Automate for all of our employee offboarding across the Google Workspace, meaning that we now have a graceful and consistent methodology for all business leavers.”

Jake Hooker, Product Manager, Majestic Wine Warehouse LTD

Google Workspace workflow automation that extends beyond onboarding and offboarding

Lifecycle governance doesn’t stop at account creation or access removal.

Onboarding and offboarding automation are the trigger points for broader control over data, retention, communication, and cost. The same lifecycle engine that provisions a new hire or deprovisions a leaver also governs how their data is protected, archived, and retained. It ensures email signatures are applied consistently from day one, backup policies protect active accounts automatically, and archiving rules move dormant data out of your live environment without losing control.

Everything follows the lifecycle state as coordinated policies from a single control plane. 

Onboard. Offboard. Backup. Archive. Govern.

Book a call with our automation specialists today

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Our cyber security certifications

  • AES-256 Encryption for Google migrations

    Keep your data safe with industry-leading encryption

    In transit and at rest, your data is fully protected with AES-256 encryption, one of the most trusted security standards globally. Trust that your data stays safe throughout the migration process.

  • ISO 27001 Certified

    World-class data protection with ISO 27001 compliance

    CloudM upholds the highest security standards with ISO 27001 certification, ensuring your data remains confidential and accessible only to authorized users.

  • Cyber Essentials Certified

    Stay protected with Cyber Essentials

    We are Cyber Essentials certified, which means we make sure your data is protected from cyber threats. Trust CloudM to deliver peace of mind, no matter how complex the migration.

Latest resources

Product updates

Google Drive Permission Changes: What CloudM Migrate Customers Need to Know

February 18, 2026

Find out more
Insights

What are audit trails and why they matter for Google Workspace compliance

February 10, 2026

Find out more
Insights

Using Email Signatures For Marketing: How Every Email Can Boost Your Brand

January 26, 2026

Find out more
  • Orange background with text: 'Important update: Google are changing how permissions in Drive are handled. Here’s what you need to know.' Google Drive logo on the right. 'CloudM' logo at the bottom."
    Product updates

    Google Drive Permission Changes: What CloudM Migrate Customers Need to Know

    February 18, 2026

  • Promotional graphic for CloudM stating "Audit trails: A key component of Google Workspace compliance" with an illustration of a magnifying glass over an audit report.
    Insights

    What are audit trails and why they matter for Google Workspace compliance

    February 10, 2026

  • Graphic with the headline "Boost your brand with email signatures" and subtext "Find out why email signatures matter and how to use them effectively." To the right is an illustration of an envelope with a letter featuring an "@" symbol and a stylized signature. The CloudM logo appears in the bottom right corner.
    Insights

    Using Email Signatures For Marketing: How Every Email Can Boost Your Brand

    January 26, 2026