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Promotional image for CloudM which shows an example offboarding workflow that can by modified by drag and drop.

Google Workspace offboarding automation

Secure leaver data, remove access and reclaim licenses with governed Google Workspace offboarding workflows.

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Trusted by over 80,000 customers worldwide

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CloudM Automate delivers policy-driven offboarding automation to help IT teams manage leavers consistently across Google Workspace. Replace scripts and manual workflows with a single, auditable control plane.
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Automated offboarding across the user lifecycle

Workflows in Automate & Protect turns leaver management from a manual checklist into a governed workflow that protects data, removes access and reduces unnecessary license costs.

Secure access removal

Automatically trigger offboarding actions when someone leaves, so access is removed consistently without relying on manual admin steps.

  • Revoke access
  • Suspend or remove accounts
  • Remove users from groups
  • Apply security policies

This helps reduce gaps, missed steps and security risks when users leave the organization.

Control data handover

Offboarding is one of the most sensitive moments in the user lifecycle. Workflows help IT teams manage leaver data, ownership and licenses as one governed process.

  • Transfer ownership
  • Reclaim licenses
  • Archive data where needed

Keep business data accessible while reducing unnecessary license spend and exposure from inactive accounts.

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Lifecycle governance, not just automation

Active > Leaving > Offboarded > Archived

For each offboarding stage, policies execute automatically and consistently, the same way every time.

See the lifecycle engine in action

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Unlock operational control across your workspace

Policy-driven offboarding automation delivers measurable operational wins across Google Workspace:

  • Automated offboarding so users are suspended, access is removed, and licenses are reclaimed consistently
  • Immediate, policy-driven offboarding that removes access and reclaims licenses in minutes
  • Consistent leaver workflows that eliminate missed steps and human error

  • Automated license allocation and reclamation to prevent unnecessary spend
  • Centralized visibility into offboarding activity through a single administrative control plane
  • Reduced script dependency, eliminating break-fix maintenance and undocumented processes

  • Lower admin workload, freeing IT teams to focus on strategic initiatives
  • Stronger security posture with governed access enforcement
  • Improved compliance readiness through repeatable, auditable workflows

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A single control plane for user lifecycle tasks

CloudM Automate unifies your critical user governance needs, with:

Policy-driven workflows

Create reusable lifecycle workflows that run consistently, reducing admin overhead and removing human error.

Visibility and control

Monitor the progress and health of onboarding/offboarding workflows in a centralized dashboard with actionable insights and reporting.

Dynamic user groups

Smart Teams and dynamic enrollments ensure access, and policies follow the user’s lifecycle state automatically.

License governance

Reclaim, reassign, and optimize licenses as part of lifecycle workflows.

Testimonial Background

“We’re utilizing Automate for all of our employee offboarding across the Google Workspace, meaning that we now have a graceful and consistent methodology for all business leavers.”

Jake Hooker, Product Manager, Majestic Wine Warehouse LTD

Google Workspace workflow automation that extends beyond offboarding

Lifecycle governance doesn’t stop at access removal.

Offboarding automation are the trigger points for broader control over data, retention, communication, and cost. The same lifecycle engine that deprovisions a leaver also governs how their data is protected, archived, and retained. It ensures email signatures are applied consistently from day one, backup policies protect active accounts automatically, and archiving rules move dormant data out of your live environment without losing control.

Everything follows the lifecycle state as coordinated policies from a single control plane. 

Offboard. Backup. Archive. Govern.

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Our cyber security certifications

  • AES-256 Encryption for Google migrations

    Keep your data safe with industry-leading encryption

    In transit and at rest, your data is fully protected with AES-256 encryption, one of the most trusted security standards globally. Trust that your data stays safe throughout the migration process.

  • ISO 27001 Certified

    World-class data protection with ISO 27001 compliance

    CloudM upholds the highest security standards with ISO 27001 certification, ensuring your data remains confidential and accessible only to authorized users.

  • Cyber Essentials Certified

    Stay protected with Cyber Essentials

    We are Cyber Essentials certified, which means we make sure your data is protected from cyber threats. Trust CloudM to deliver peace of mind, no matter how complex the migration.

Latest resources

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