Manage all your Email Signatures in Google Workspace with ease

Manage your organization’s signatures from one user-friendly place with dynamic user groups and smart automation features.

Trusted by over 50,000 global customers

Save time with automated email signatures

Swiftly create and deploy email signatures, automatically assign them to departments or dynamic groups, and streamline onboarding/offboarding with smart automation for new team members.

Key Features

Easy configuration

Drag, drop, and design all signatures from one user-friendly interface.

Role-based access

Boost productivity by delegating access to individual users or departments.

Multiple email signatures for the same person

Enable users to have multiple email signatures and apply them dynamically.

Use out-of-the box templates

Hit the ground running with distinct, out-of-the-box email signature templates.

Maximize sales and marketing impact with email signature management

Elevate sales and marketing campaigns with scheduled custom email signatures featuring banner announcements and seasonal content.

Preview of an email signature in CloudM's Email Signature Library dashboard

Enhanced security with direct access

CloudM Email Signatures directly apply signatures within user settings, enhancing data security by eliminating the need to route signatures through 3rd party external servers.

CloudM's Email Signature Managemet dashboard

"We needed a solution that worked really well and where we could easily manage the signatures in use across the organization."

Tom Higgins, Senior Growth Product Marketing Manager, Voxpopme

Consistent email signatures in four simple step

Let your team focus on more important tasks by automating license reassignment as part of your offboarding workflow.

1

Choose what’s included

Select the variable fields you want in your signature. These are updated dynamically and if they’re empty, the field is removed from the signature.

2

Make it your own

Customize your design with images, tables, animations, and HTML. Create templates for individual teams, departments or offices.

3

Test your template

Use the preview tool to check everything is displaying correctly and see what your users will see.

4

Roll it out

Enable Signature Sync to instantly update all signatures.

Ready to get started?

Learn how CloudM Signatures save time and boost productivity with automated email signatures. Speak to our specialists to learn how CloudM can help you through designing, deploying and automating email signatures for Google Workspace.

Our departments need different signatures for compliance and marketing. Is there an easy way to manage this without manually updating each one?

Yes. CloudM lets you create and assign signatures using dynamic rules based on your existing Google Workspace organisational units (OUs).

This means your sales team automatically gets the signature with their sales-focused banner, while your legal team gets the one with the required compliance disclaimer, all managed from a central dashboard.

We struggle to get every employee to use the correct, on-brand signature. How can we enforce consistency?

This is a very common challenge. CloudM Signatures solves this by deploying signatures directly to users’ email clients (Gmail) automatically.

There’s nothing for the end-user to do, and no way for them to manually edit or use an old version. This ensures 100% brand consistency across every single email sent.

Why do our signature images sometimes appear as attachments instead of in the signature? It looks unprofessional.

This often happens when images are not hosted or embedded correctly. CloudM hosts all your images (like logos and social media icons) and embeds them properly within the signature’s code. This ensures they always appear correctly and professionally, never as inconvenient attachments.

Can we use email signatures for marketing? For example, adding a promotional banner and scheduling it to be removed automatically?

Absolutely. This is one of the most powerful features. You can add marketing banners to any signature template and schedule them to run for a specific period. It’s perfect for promoting events, new content, or company news. Once the campaign ends, the banner is removed automatically, with no extra work needed.

My IT team is already stretched. How much work is it to deploy CloudM Signatures?

CloudM Signatures is designed for a fast and simple rollout. It integrates directly with your Google Workspace environment, pulling all your user data automatically.

Setup is done in minutes through an intuitive web-based portal, not a complex project. Your team can set the rules, design the signatures, and deploy to the entire organisation in under an hour.

How does your pricing work?

Our pricing is simple and transparent: a straightforward per-user, per-year subscription.

There are no hidden fees. Your subscription includes all features like scheduling campaign banners, analytics, and unlimited signature templates, as well as full access to our support team and image hosting.

You only pay for the users who need a signature, making it easy to scale as your team changes. This approach ensures you can budget predictably without any surprise costs.