DRIVE MANAGEMENT FOR AUTOMATE & PROTECT

Manage Google Drive with greater visibility and control

With Drive Management for Automate & Protect, you can see what’s happening across users’ My Drives and Shared Drives, identify risks and take action.

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VISIBILITY AND CONTROL

See what’s happening across Google Drive

Google Drive can quickly become difficult to manage across files, Shared Drives, users and external collaborators. Drive Management gives IT teams a clearer view of what needs attention and the controls to act on it.

Users’ My Drives

Shared Drives

External access

Public links

Ownership

Drive members

SHARED DRIVE MANAGEMENT

More control over Shared Drives

See who has access, identify Drives that need attention and manage members and settings without jumping between individual Shared Drives.

  • Find unmanaged Drives
    Find Shared Drives without the right owners or managers
  • Control access
    Review external members, sharing settings and public access
  • Manage membership
    Add, remove or update members and permissions
MY DRIVE MANAGEMENT

Manage users’ Google Drive content as an administrator

Get visibility into individual users’ My Drives and manage files, folders, ownership and access from one place.

  • View a user’s Drive contents
    See files and folders without signing in as the user
  • Review sharing and access
    Check who can access files and update permissions where needed
  • Manage content and ownership
    Move, rename or delete files and folders, and transfer ownership of individual files.
Drive Management operates well…You guys knocked it out of the park. It’s very, very good.
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MANAGE AT SCALE

Manage Google Drive at scale

When the same change needs to be made across hundreds of Shared Drives, working through them one at a time isn’t practical. With Enterprise, build a query to find the Drives that match your conditions, review the results, then apply one action across the whole set.

  • 1. Target the right Drives
    Start with a pre-defined query or build your own using up to five conditions to find the exact set of Shared Drives you want to change.
  • 2. Review before you act
    Matching Drives are found so you can check exactly what will be affected before anything changes.
  • 3. Apply one action at scale
    Update settings, add or remove members, change roles, move Drives between organisational units, remove public links, empty the bin and more across the matching Drives.

Nothing changes until you run the action. Review the prepared list first, then confirm when you’re ready.

PART OF AUTOMATE & PROTECT

Make Drive management part of your wider Workspace strategy

Drive Management works alongside Backup, Archive, Workflows and Email Signatures in Automate & Protect, helping IT teams manage users, data and administration from one platform.
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DRIVE MANAGEMENT

FAQs

What is Google Drive management?
Google Drive management gives administrators a central way to view and manage Shared Drives, files and users’ My Drives across their organisation. With Drive Management for Automate & Protect, admins can search and filter Drive content, review sharing and permissions, and take action without switching between individual users and Drives.
Can Google Workspace admins see users’ My Drive files?
Yes. CloudM Drive Management lets administrators view an individual user’s My Drive from their Directory record without signing in as that user. Admins can see files, folders, storage use, items shared with the user and content in the Bin.
How can I find and manage unmanaged Shared Drives?
CloudM flags Shared Drives that do not have a manager, so administrators can filter specifically for unmanaged Drives and review them. You can also search and filter Shared Drives by organisational unit, members, managers, permissions and sync status.
Can I manage Google Drive sharing and permissions?
Yes. Drive Management lets administrators review members, roles, sharing settings and access policies for Shared Drives. Within files and folders, admins can also view sharing details and change permissions directly.
How does Drive Management support employee offboarding?
Drive Management helps administrators understand what Drive content a departing user owns or has access to, review external sharing, and transfer or manage files where needed. Used alongside Workflows, Backup and Archive in Automate & Protect, it can form part of a more controlled offboarding process.
What are bulk actions in Drive Management?
Bulk actions let Enterprise admins apply one change across a large set of Shared Drives. Build a query using up to five conditions, review the Drives CloudM finds, then run the action when you’re ready. Bulk actions can be used for tasks such as updating Drive settings, managing members and roles, moving Drives between organisational units, removing public links and cleaning up Drive content.
What’s the difference between selecting multiple Shared Drives and using bulk actions?
Pro and Enterprise users can select and update up to 50 Shared Drives from the Shared Drives list. Enterprise bulk actions go further by using conditions to target a much larger set of Drives, preparing the results for review before the action is run.