Automate & Protect

Back up, retain and govern Google Workspace data in one platform

Protect critical data, reduce archive costs and automate offboarding, with the visibility IT teams need to support compliance.

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Why automate & protect

Built for Google Workspace operations

Reduce daily admin risk, protect data and apply policies consistently across every user, team and location.

Protect business-critical data

Back up, archive and retain Google Workspace data across Gmail, Drive, Shared Drives, Calendar and Chat.

Apply policies at scale

Apply lifecycle, backup and archive policies consistently across users and teams.

Reduce risky manual work

Automate leaver offboarding to reduce missed steps, errors and access risk.


features

Four capabilities. One connected control layer.

Bring backup, archive, offboarding workflows and signature management together with the controls IT teams need to protect data, reduce manual work and support compliance.
Backup

Keep Google Workspace data recoverable

Back up Gmail, Drive, Shared Drives, Calendar, Contacts and Chat with configurable schedules, customer-controlled storage and granular restore options.

  • Recover deleted or lost data
  • Back up data in your own Google Cloud or AWS
  • Keep backup activity visible for compliance reviews
Explore Backup
archive

Keep leaver data. Remove inactive licences.

Archive former employee data so you can retain access for compliance, reduce license spend and keep Workspace organized.

  • Retain records for less
  • Search archived user data
  • Reduce Archive User license costs
Explore Archive
workflows

Automate leaver offboarding and eliminate risky manual steps

Create repeatable workflows for leavers so access, data protection and license actions happen in the right order across Google Workspace.

  • Revoke access faster
  • Protect data before licenses are removed
  • Create a clear offboarding audit trail
Explore Workflows
email signatures

Manage every Google Workspace signature from one place

Centrally control email signatures, disclaimers and campaigns across every user in your organization.

  • Keep signatures consistent
  • Target teams and campaigns
  • Avoid third-party email routing
Explore Email signatures

See what Automate & Protect could save your IT team

Estimate operational savings based on your team’s size

LICENSE SAVINGS
$74,440

from archiving leaver data and reclaiming licenses

Time savings
$28,440

600 IT hours saved

BACK UP COVERAGE
2.5 TB

across Gmail, Drive, Shared Drives, Calendar, Contacts a& Chat

See full ROI breakdown





“In a few simple steps an employee is offboarded from Google Workspace and we know our company data is safe.”
Noberasco
for complex environments

Get Automate & Protect configured for your organization

CloudM specialists help configure backup, archive and workflow policy settings so your team can launch Automate & Protect with confidence.

  • Configured around your environment
  • Workflow and policy setup
  • Rollout planning and enablement
Explore Implementation Services
CUSTOMER STORIES

Trusted by teams governing Google Workspace at scale

“In a few simple steps an employee is offboarded from Google Workspace and we know our company data is safe.”
200+ users
49TB data
How Kempinski saved hundreds of thousands in Google Workspace licence fees by archiving
“Some things Google just isn’t good at, but CloudM is.”
1,000+ users
10 hours a week saved
25% workforce turnover
AUTOMATE & PROTECT

FAQs

Is Automate & Protect one product?
Yes. Automate & Protect brings Workflows, Backup and Archive together in one product, so IT teams can automate user lifecycle tasks, protect Google Workspace data and reclaim licenses from one place.
What does Automate & Protect include?
Automate & Protect includes Workflows, Backup and Archive. Teams can automate everyday admin, back up critical Google Workspace data and archive leaver data while reclaiming unused licenses.
Where is backup data stored?
Your backup data is stored in your own Google Cloud or Amazon Web Services environment, not in CloudM infrastructure. This gives your organization more control over storage location, access and costs.

Set your own retention policies and avoid paying for unnecessary storage or duplicate data. Only changed files are synced for fast, efficient, low-cost backup. Learn more about Backup for Automate & Protect.
How does Automate & Protect help reduce license costs?
Automate & Protect helps you archive leaver data and reclaim licenses from users who no longer need them. Because Archive can cost less than Google Archived User licenses, teams can retain the data they need while reducing ongoing license spend.
Can we migrate former employee data straight into Archive?
Yes. When you migrate to Google Workspace with CloudM, former employee data can be migrated directly into Archive instead of active Google Workspace accounts. This helps you retain important records while avoiding unnecessary license costs for users who no longer need an active account.
How is Automate & Protect priced?
See pricing for Automate & Protect.
Can I purchase Automate & Protect through Google Cloud Marketplace?
Automate & Protect can be purchased through Google Cloud Marketplace following a conversation with the CloudM team. We’ll confirm your requirements, eligibility and the purchasing process before providing a Marketplace offer.