Automate & Protect

Manage, protect and govern Google Workspace in one platform

Protect and archive critical data for less, manage Google Drive and automate offboarding, all with visibility IT teams need to support compliance.

Book a demo Explore features
Why automate & protect

Built for Google Workspace operations

Reduce daily admin risk, protect data and apply policies consistently across every user, team and location.

See and control your environment

Get visibility across Google Drive, users, access and data so IT teams can see what needs attention.

Protect and retain critical data

Back up Google Workspace data and retain leaver content without keeping unnecessary licences active.

Reduce risky manual work

Turn offboarding and other repeatable admin tasks into consistent processes.
features

Five capabilities. One connected platform.

Manage Google Drive, protect and retain data, automate offboarding and centrally manage email signatures, all within Automate & Protect.
DRIVE MANAGEMENT

Manage Google Drive with greater visibility and control

See what’s happening across users’ My Drives and Shared Drives, identify access and ownership issues, and take action at the level your organisation needs.

  • Spot unmanaged drives before they become a problem
  • Control external members, sharing and public access
Explore Drive Management
Backup

Keep Google Workspace data recoverable

Back up Gmail, Drive, Shared Drives, Calendar, Contacts and Chat with configurable schedules, customer-controlled storage and granular restore options.

  • Recover deleted or lost data
  • Back up data in your own Google Cloud or AWS
  • Keep backup activity visible for compliance reviews
Explore Backup
archive

Keep leaver data. Remove inactive licences.

Archive former employee data so you can retain access for compliance, reduce license spend and keep Workspace organized.

  • Retain records for less
  • Search archived user data
  • Reduce Archive User license costs
Explore Archive
workflows

Automate leaver offboarding and eliminate risky manual steps

Create repeatable workflows for leavers so access, data protection and license actions happen in the right order across Google Workspace.

  • Revoke access faster
  • Protect data before licenses are removed
  • Create a clear offboarding audit trail
Explore Workflows
email signatures

Manage every Google Workspace signature from one place

Centrally control email signatures, disclaimers and campaigns across every user in your organization.

  • Keep signatures consistent
  • Target teams and campaigns
  • Avoid third-party email routing
Explore Email signatures


See what Automate & Protect could save your IT team

Estimate operational savings based on your team’s size

LICENSE SAVINGS
$74,440

from archiving leaver data and reclaiming licenses

Time savings
$28,440

600 IT hours saved

BACK UP COVERAGE
2.5 TB

across Gmail, Drive, Shared Drives, Calendar, Contacts a& Chat

See full ROI breakdown





“In a few simple steps an employee is offboarded from Google Workspace and we know our company data is safe.”
Noberasco
for complex environments

Get Automate & Protect configured for your organization

CloudM specialists help configure Drive, backup, archive and workflow policy settings so your team can launch Automate & Protect with confidence.

  • Configured around your environment
  • Workflow and policy setup
  • Rollout planning and enablement
Explore Implementation Services
CUSTOMER STORIES

Trusted by teams governing Google Workspace at scale

“In a few simple steps an employee is offboarded from Google Workspace and we know our company data is safe.”
200+ users
49TB data
Read customer story
How Kempinski saved hundreds of thousands in Google Workspace licence fees by archiving
Read customer story
“Some things Google just isn’t good at, but CloudM is.”
1,000+ users
10 hours a week saved
25% workforce turnover
Read customer story
AUTOMATE & PROTECT

FAQs

Is Automate & Protect one product?
Yes. Automate & Protect brings Workflows, Backup and Archive together in one product, so IT teams can automate user lifecycle tasks, protect Google Workspace data and reclaim licenses from one place.
What does Automate & Protect include?
Automate & Protect includes Drive Management, Workflows, Backup and Archive. Teams can automate everyday admin, back up critical Google Workspace data and archive leaver data while reclaiming unused licenses.
Where is backup data stored?
Your backup data is stored in your own Google Cloud or Amazon Web Services environment, not in CloudM infrastructure. This gives your organization more control over storage location, access and costs.

Set your own retention policies and avoid paying for unnecessary storage or duplicate data. Only changed files are synced for fast, efficient, low-cost backup. Learn more about Backup for Automate & Protect.
How does Automate & Protect help reduce license costs?
Automate & Protect helps you archive leaver data and reclaim licenses from users who no longer need them. Because Archive can cost less than Google Archived User licenses, teams can retain the data they need while reducing ongoing license spend.
Can we migrate former employee data straight into Archive?
Yes. When you migrate to Google Workspace with CloudM, former employee data can be migrated directly into Archive instead of active Google Workspace accounts. This helps you retain important records while avoiding unnecessary license costs for users who no longer need an active account.
How is Automate & Protect priced?
See pricing for Automate & Protect.
Can I purchase Automate & Protect through Google Cloud Marketplace?
Automate & Protect can be purchased through Google Cloud Marketplace following a conversation with the CloudM team. We’ll confirm your requirements, eligibility and the purchasing process before providing a Marketplace offer.